It is crucial to develop a floor plan for your event. Leaving the layout to chance can inhibit the true potential of your event. There are some key points to remember before checking this task off your list:
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| Sample Cotillion Floor Plan |
- Seat yourself or the guest of honor first. As the main focal point of the event, you want to make sure that the bride & groom or guest of honor are comfortably seated.
- Allow for extra space around the head or main tables. Guests will want to visit and congratulate the happy couple or guest of honor.
- Wait lines always take up more room that you can imagine. Make room for guests to wait to order their next drink, grab their coat from coat check, or patiently wait for the next available restroom.
- Bathrooms: as a rule of thumb, I would seat people as far away from the bathrooms as possible. You don't want any guests to take it personal.
- Vendors that provide photo booths and DJ's take up quite a bit of space. Double check with your contact how much space they will need and if they will be bringing their own table or need to use one of the venue's.
- Leave room for traffic flow. As your guests enjoy the evening, they will need a path to walk from their seat to the dance floor, bar, food, etc. Provide a little extra room between tables to provide a path. This will greatly help control the flow of the events as your guests will recognize your path as the one with least resistance.
At The Cotillion, I help each guest personalize their floor plan two weeks before the event so they are aware of how many guests they need to accommodate. Arranging a floor plan should be done once most of the RSVP's have been received.
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