Questions for a Wedding Venue

The Cotillion in Blue Springs www.cotillionweddings.com

DOWNLOAD QUESTIONS FOR A WEDDING VENDOR HERE

Cover the Basics:

·         Are you available on my date?

·         How many events take place on one day?

·         How many guests does the facility hold comfortably? For sit down? For cocktail?

·         How long may the event last?

Ceremony Details:

·         Is there a location for a ceremony? Additional fee?

·         Do chairs need to rented for guest seating?

·         Are there any restrictions for a unity candle?

·         Will the room need to be flipped after the ceremony? How long will a flip take?

·         Will there be time the day prior to the wedding for a rehearsal? How long may the rehearsal last?

·         Are there separate rooms for the bride and groom to utilize prior to the wedding?

·         Is there a backup plan in case of bad weather?

·         Can a tent be placed on hold in case of inclement weather? 

Reception Details:

·         Do you have any decoration restrictions?

·         Are open flames allowed?

·         Is a dance floor provided?

·         Are linens included or an additional charge?

·         Are china and glassware provided or available for an additional charge?

·         May I use your in-house equipment (microphone, sound system, etc.)? Fee?

·         How many restrooms are available?

Food & Beverage:

·         May I bring in my own caterer? Can family provide the food?

·         Is there a F&B minimum I must fulfill?

·         Do you provide a tasting? Is there a fee?

·         May I bring in my own alcohol? Bartender, set-up, or corkage fee?

·         Is red wine allowed?

·         Is there a cake-cutting fee?

Guest Relations:

·         Where will my guests park?

·         Do you offer valet? Fee?

·         Do you provide a coat check? Fee?

·         Is the venue handicap accessible?

·         When is my final guest count due?

Staffing Solutions:

·         Will someone be on site throughout my event?

·         What are your staffing rates for servers and bartenders? 

Wedding Vendors:

·         Do you have a preferred vendor list?

·         May I select vendors outside of your preferred vendor list? If so, is there an additional fee?

·         Are there any vendor restrictions?

·         Do you have a service elevator vendors may use?

Set-up & Break-down:

·         When will I get access to the facility for set-up?

·         Is there a fee for you to complete set-up?

·         Who will set up the tables and chairs?

·         What clean-up am I responsible for?

Contract Details:

·         Is there an off-season rental rate?

·         What deposit is required to hold the date?

·         When is the remaining balance due?

·         Do I need to purchase event insurance?

·         Do I need to provide security?

·         What are the overtime charges?

·         What is your cancellation policy?

·         What are the standard service charges associated with my event? Typically 20%

·         Are taxes included?

·         If hotel: Are there special room rates for the bride and grooms suite?

·         Can I review the contract before signing?

·        Can I get a proposal with all requested services?